Paid & Done.

Bills paid without the worry.

Running a small business means wearing every hat — and for most owners, paying bills, wages and tax is the one that keeps them up at night. Not because it's hard, but because it never stops.

Paid and Done is a dedicated payments and administration service for Northland business owners who are stretched thin by admin but don't have enough work to justify employing a bookkeeper or administrator. We step in as your payments team — handling weekly bill payments, payroll, GST, provisional tax and more — so you can stop worrying about what's due and get back to running your business.

What we take care of

We handle the tasks that eat into your week: paying your suppliers on time, making sure your staff are paid correctly, and keeping your tax obligations up to date. If chasing overdue invoices is something you'd rather hand off, we can look after that too.

Everything is managed by experienced professionals within a Chartered Accountancy firm, using proven systems with reliable backup built in. You're never dependent on one person, and you'll always have access to qualified accounting advice when you need it.

Your accountant sees what others don't. An invoice isn't just an invoice.

We notice when:

suppliers have accidentally invoiced you twice
payment terms could be improved
regular costs have quietly increased
subscriptions you're no longer using are still being charged
spending patterns are affecting your cashflow.

Likewise, payroll isn't just paying wages.

We're also considering:

PAYE compliance
ACC obligations
leave entitlements
employment legislation
payroll tax requirements
how staffing costs impact your overall business performance.

Who it's for

Paid and Done is designed for small business owners across Northland — typically those with one to five staff — working in trades, professional services, hospitality, health and beyond. If you know the admin needs doing but there's not quite enough of it to warrant a dedicated hire, this is built for you.

Growing businesses without a full-time accounts administrator.
Business owners who are spending evenings paying invoices.
Businesses with multiple staff approving purchases.
Companies wanting stronger financial controls.
Owners who simply want more time to work on the business instead of in it.

When your bookkeeping, payroll, HR administration and accounting all happen in different places, information gets lost.

Questions bounce between providers.

Deadlines get missed.

Reports don't match.

By keeping these services under one roof, everyone is working from the same information, making it faster, simpler and far less stressful.

What it costs

Pricing is a fixed monthly fee, so you know exactly what you're paying from the outset. We start with a three-month introductory period at $500 + GST per month, then review at six months to make sure the service is working the way it should for your business.

One of the best decisions we've made for our business.

Rosalie has been looking after our administration for more than five years, and partnering with Whitelaw Weber has been one of the best decisions we've made for our business. After struggling to find the right person for the role, we handed our administration over to the team, and everything changed.
Rosalie manages our invoicing and debtor management, keeping our cashflow moving and our administration running smoothly. Having our administration taken care of by Whitelaw Weber has freed us up to focus on running our business, knowing the paperwork side of the business is in capable hands.
We absolutely recommend having your administration done by Whitelaw Weber, we wish we had done it sooner!
Rob Schrafft
NORTHLAND TIMBER COMPANY